DEAN

a) Appointment: The dean, who is the representative of the faculty and its units, is elected for a period of three years by the Council of Higher Education from among three professors from within or outside the university to be recommended by the rector and appointed by the normal procedure. The dean whose term expires may be reappointed.

The dean elects at most two people from among the faculty members of the faculty as vice deans to assist him in his work.

Vice deans are appointed by the dean for a maximum of three years. The dean may change his/her assistants when deemed necessary. When the dean's duty ends, the duty of his/her assistants also ends.

When the dean is absent from his/her duty, one of his/her deputies deputizes the dean. If the deputy duty lasts more than six months, a new dean is appointed.

b) Duties, powers and responsibilities:

1. To chair the faculty boards, to implement the decisions of the faculty boards and to ensure regular work among the faculty units,

2. To report to the rector about the general status and functioning of the faculty at the end of each academic year and when requested,

3. To notify the rectorate of the faculty's appropriation and staffing needs together with the justification, and to submit the proposal regarding the faculty budget to the rectorate after receiving the opinion of the faculty executive board,

4. To maintain general supervision and control over the units and personnel at all levels of the Faculty,

5. To perform other duties assigned to him/her by laws and regulations.

The Dean is primarily responsible to the rector for the rational use and development of the teaching capacity of the faculty and its affiliated units, for taking security measures when necessary, for providing the necessary social services to students, for the regular conduct of education, scientific research and publication activities, for the supervision and supervision of all activities, for monitoring and controlling and for obtaining the results.

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FACULTY BOARD

a) Organization and functioning: The faculty board consists of the heads of the departments affiliated to the faculty under the chairmanship of the dean, the directors of the institutes and colleges affiliated to the faculty, if any, and three faculty members to be elected from among themselves by the professors in the faculty for three years, two faculty members to be elected from among themselves by the associate professors, and one faculty member to be elected from among themselves by the assistant professors.

The faculty board holds its regular meetings at the beginning and end of each semester. The Dean calls the faculty board to a meeting when deemed necessary.

b) Duties: The faculty board is an academic body and performs the following duties:

1. To decide on the education-training, scientific research and publication activities of the faculty and the principles, plan, program and education-training calendar related to these activities,

2. To elect members to the faculty executive board,

3. To perform other duties assigned by law and regulations.

FACULTY BOARD OF DIRECTORS

a) Establishment and functioning: The faculty executive board consists of three professors, two associate professors and one assistant professor elected by the faculty board for three years under the chairmanship of the dean.

The faculty board of directors convenes upon the call of the dean. When deemed necessary, the board of directors may establish temporary working groups, education and training coordinatorships and regulates their duties.

b) Duties: The faculty board of directors is an auxiliary body to the dean in administrative activities and performs the following duties:

1. To assist the dean in the implementation of the principles determined by the decisions of the faculty board,

2. To ensure the implementation of the faculty's education, plans and programs and academic calendar,

3. To prepare the Faculty's investment, program and budget draft,

4. To take decisions on all matters brought by the Dean regarding the faculty management,

5. To decide on the admission, course adjustments and dismissals of students and their procedures regarding education and examinations,

6. To perform other duties assigned by law and regulations.

FINANCIAL AFFAIRS

1. Documentation of all expenditures to be made at the faculty, including travel, travel and course fees
prepare it in accordance with the budget arrangement and procedure, and submit it to the Strategy Development Department.
to forward and follow up.
2. To carefully examine the documents sent to the accrual office for payment,
To send the faulty ones back to those concerned.
3. To ensure that all kinds of payments are made on time and to take necessary measures in this regard.
4. To ensure that the salaries, additional courses, second teaching hours, SSI premiums of academic and administrative staff
payment of jury membership fees, payment of jury membership fees, payment of all kinds of social aid fees and
To carry out related works and transactions duly.
5. To carry out the work of the personnel who leave, take office, take leave, report or work on temporary duty.
and procedures in coordination with the personnel affairs office.
6. To protect all kinds of information and documents belonging to the Dean's Office or individuals, and to ensure that they do not fall into the hands of unrelated persons.
To prevent the transfer of information, documents and information to unrelated persons without the approval of the Faculty Secretary or the Dean
and refrain from giving materials.
7. Keeping and backing up files related to expenditures and accruals, duly
to ensure that it is archived as such.
9. To check whether there are sufficient appropriations.
10. To ensure that the commitment and accrual documents to be attached to the payment order are complete.
11. To ensure that the information and documents that will constitute the basis for payments are submitted on time despite being requested.
any information that may cause delay in payments to persons or persons who do not
To report to their superiors on time.
12. To adhere to the principles of promptness, confidentiality and accuracy during work.
13. To endeavor to work in harmony with other units in terms of work efficiency and peace.
14. To conduct correspondence in accordance with the Regulation on the Principles and Procedures to be Applied in Official Correspondence.
organize them in accordance, prepare the correspondence for signature, ensure that they reach the relevant places
To provide.
15. To inform senior managers about the work and transactions carried out, and to explain the reasons for the work that cannot be done.
and explain it together.
16. To pay attention to the issues related to occupational health and safety in the work environment, existing
to make the necessary checks on electrical appliances, to check the doors and windows of the room
To ensure that it is kept closed during non-working hours.
17- To carry out other works and transactions given by the process to which he / she is affiliated and his / her senior managers.
18. To do other work assigned by their superiors
Fulfillment of the services that it is obliged to carry out in terms of its field of duty
is responsible to his/her superiors.

STUDENT AFFAIRS

1. Students' registration, course registration, education certificate, identity card, postponement, transcript, registration
freeze, dismissal, transfer, exemption, scholarship, temporary graduation, diploma, etc.
To carry out the procedures and prepare the documents.
2. To carry out work related to course assignments, to enter course schedules into the system.
3. To prepare the documents of students who go to other universities within the framework of Erasmus, Farabi and Special Student
To make correspondence and enter their grades into the system.
4. To announce the exam programs of the departments and announce them to the students.
5. To make correspondence regarding special talent exams.
6. To file applications for single course exams and to carry out other procedures.
7. To issue the success rates at the end of each semester.
15. To determine the 10% of the students who are studying in the second education.
16. To carry out other procedures related to students.
17- To make the "Student Affairs Office" of the students who have been disenrolled, de-enrolled, transferred and graduated.
Automation" and KYK Information System" and submitted to the Student Affairs Department.
Send,
18- Grade control-credit control, tuition control of students who are at the graduation stage
graduating students from the "Student Affairs Automation" and other necessary procedures
and send it to the Student Affairs Department.
19-To identify students who need to pay tuition fees and make the necessary warnings,
20-To carry out student ID and banderole distribution procedures,
21. To adhere to the principles of promptness, confidentiality and accuracy during work.
22. To endeavor to work in harmony with other units in terms of work efficiency and peace.
23. To prepare reports related to the field of duty at the Faculty, to prepare the reports that constitute the basis for these reports.
Keeping statistical information.
24. To conduct correspondence in accordance with the Regulation on the Principles and Procedures to be Applied in Official Correspondence
to organize them in accordance with the relevant rules, to prepare the letters to be signed, to ensure that they reach the relevant places
To provide.
25. To inform senior managers about the work and transactions carried out, and to explain the reasons for the work that cannot be done.
and explain it together.
26. To pay attention to the issues related to occupational health and safety in the work environment, existing
make the necessary checks on electrical appliances, keep doors and windows closed during off-hours
To ensure that it is kept.
27. To do other work assigned by his/her superiors
Fulfillment of the services that it is obliged to carry out in terms of its field of duty
is responsible to his/her superiors.

PERSONNEL AFFAIRS

1. To carry out the work and procedures related to academic staff announcement and staff appointment.
2. To follow the work and procedures related to administrative staff assignments.
3. To follow the term of office of academic staff, promotion procedures of academic and administrative staff
To ensure that necessary correspondence and applications are made.
4. To ensure that the academic and administrative staff are informed about the internal, domestic and international assignments and
To carry out and follow up the procedures.
5. To follow up, prepare and follow up the leave, duty and report procedures of administrative and academic staff
to follow the start dates
6. To follow and carry out the work and procedures related to promotion and title change.
7. To carry out disciplinary investigations of academic and administrative staff.
8. To carry out the procedures for the appointment and resignation of academic and administrative staff.
9. To carry out the appointment, promotion, resignation, military service, retirement and property declaration procedures of academic and administrative personnel.
To follow and carry out the work and transactions.
10. Dean, vice deans, head of department, vice head of department, department head, department
president, faculty board and faculty executive board memberships and university senate representation
To carry out and follow up the work and procedures related to their appointment.
11. In coordination with the editorial office, to ensure that the Board and commission minutes are kept in an organized manner.
writing, filing and archiving works and procedures, and organizing the annexes and annexes of the decisions.
to be sent to the relevant places in a timely manner.
12. To carry out correspondence regarding jury assignment procedures.
13. To follow the SSI Address program, to enter and follow up information within the deadline.
14. To never deviate from the principles of promptness, confidentiality and accuracy during work.
15. To work in harmony with other units in terms of work efficiency and peace.
16. To prepare reports related to his/her field of duty at the Faculty, to prepare reports that constitute the basis for these reports.
Keeping statistical information.
17. To protect all kinds of information and documents belonging to the Dean's Office or individuals and to protect them from the hands of unrelated persons.
To prevent the transfer of information and documents to persons without the approval of the Faculty Secretary or the Dean
refraining from giving information.
18. To conduct correspondence in accordance with the Regulation on the Principles and Procedures to be Applied in Official Correspondence.
to organize them in accordance with the relevant regulations, to prepare the letters to be signed, to ensure that they reach the relevant places
To provide.
19. To inform senior managers about the work and transactions carried out, and to explain the reasons for the work that cannot be done.
to explain together with.
20. Maintain the personal information and files of academic and administrative staff in accordance with the procedures
to archive and archive.
21. To pay attention to the issues related to occupational health and safety in the working environment, to ensure that the existing
To make the necessary controls for the electrical devices to be turned off at the end of the working hours, to ensure that the doors and windows are kept closed during non-working hours.
25. To carry out other works and procedures assigned by their superiors.
26. To fulfill the services that it is obliged to carry out in terms of its field of duty
is responsible to his/her superiors.

MOVABLE REGISTRATION

1. To determine the consumption and fixture material needs of the units and to ensure that they are provided
to provide.
2. Consumption and fixtures (educational materials, stationery, building maintenance and repair materials,
wood and metal materials, electronic equipment and technological materials, machinery and
equipment purchases and maintenance, etc.) to follow the transactions related to the purchase of materials.
3. To carry out the entry and exit procedures of all kinds of materials in the warehouse in accordance with the procedures.
4. To duly prepare documents such as movable transaction receipt, embezzlement receipt, counting report, etc.
organizing, recording and archiving.
5. To meet the material demands of the units in proportion to the warehouse stock, to meet the finished or
To regularly inform their supervisors about the material situation that is about to happen and to warn them.
6. To keep the warehouses always clean, organized and easy to find what is wanted.
7. To record the output of the materials given for consumption by issuing TIF.
8. Preparation of quarterly consumption output reports.
9. To record the entry of transfers, grants and donations coming to the faculty, to record the embezzlement receipt.
To prepare, follow up and ensure distribution to the units.
10. To register and process the movables received from the projects.
11. To carry out conformity approval procedures.
12. To put the durable movables into use in return for the embezzlement receipt, to prepare the embezzlement lists
to prepare and update them.
13.In case of loss, theft, wear and tear and scrapping of fixtures
To carry out write-off procedures in accordance with the procedures of the Regulation.
14.To follow the analysis and control of the movable materials that need to be inspected or controlled.
15. To follow the barcoding process of the fixture materials registered in the movable system.
to ensure that it is done.
16. To ensure that durable materials in personal rooms and common areas such as laboratories, corridors, classrooms
To create Durable Movable lists for movables, to ensure that they are embezzled to the relevant persons.
17. To prepare and update the room lists in January of each year.
18. To carry out the Material Counting Procedures within the periods specified in the regulations.
to do so in line with the requirements of the law.
20. To prepare the latest TIF Numbers Report of the expenditure units.
21. To make the year-end counting procedures of the movables and to prepare the counting minutes and breakdown
to organize the tables and forward them to the Strategy Development Department.
22. To protect all kinds of information and documents belonging to the Dean's Office or individuals, and to protect them from the hands of unrelated persons.
to prevent the transfer of information, documents and information to persons without the approval of the Faculty Secretary or the Dean.
To refrain from giving materials.
23. To identify the fixtures that have fallen out of use and to do the necessary.
24. To adhere to the principles of promptness, confidentiality and accuracy during work.
25. To endeavor to work in harmony with other units in terms of work efficiency and peace.
26. To prepare reports related to his/her field of duty at the Faculty, to prepare the reports that constitute the basis for these reports.
Keeping statistical information.
27. To conduct correspondence in accordance with the Regulation on the Principles and Procedures to be Applied in Official Correspondence
to organize them in accordance with the relevant regulations, to prepare the letters to be signed, to ensure that they reach the relevant places.
To provide.
28. To inform the senior executives about the work and transactions carried out, to inform the senior executives about the work that cannot be done with the reasons
to explain.
29. To pay attention to the issues related to occupational health and safety in the work environment, existing
to make the necessary checks on electrical appliances, doors and windows closed during off-hours
To ensure that it is kept.
30. To carry out other works and procedures assigned by their superiors.

WRITING OFFICES

1. The Principles to be Applied in Official Correspondence for the Faculty's internal and external correspondence
and procedures in accordance with the Regulation on
Preparing letters, ensuring that they reach the relevant places.
2. To record incoming and outgoing documents, to deliver the transferred documents to the relevant office or persons by embezzlement
To ensure that internal and external mail transactions are carried out regularly.
3. Faculty Board, Faculty Executive Board, Disciplinary Board, Academic General Assembly
Preparing the agendas of the commissions and commissions before the meeting, distributing them to the members
to ensure that the agenda documents are submitted to the Faculty Secretary, to ensure that the minutes of the Board and commission
writing, filing and archiving of decisions in an orderly manner, and the annexes and annexes of the decisions.
To ensure that they are sent to the relevant places on time.
4. To archive the job descriptions and lists of the boards and commissions established at the Faculty.
5. To protect all kinds of information and documents belonging to the Dean's Office or individuals, and to ensure that they do not fall into the hands of unrelated persons.
To prevent the transfer of information and documents to persons without the approval of the Faculty Secretary or the Dean
refraining from giving information.
6. Implementation of the surveys to be conducted on academic and administrative staff
and to ensure that it is finalized.
7. To adhere to the principles of promptness, confidentiality and accuracy during work.
8. To endeavor to work in harmony with other units in terms of work efficiency and peace.
9. To prepare reports related to his/her field of duty at the Faculty and to prepare the reports that constitute the basis for these reports.
keeping statistical information.
10. To ensure that correspondence is concise, clear, clean, error-free and written in appropriate characters
to show them.
11. To write the writings requested to be written by his/her superiors and to organize the minutes,
Conducting correspondence,
12. To follow up periodic letters and warn the units that do not comply in a timely manner.
13. To carry out archive and destruction procedures duly.
14. To create a filing system in accordance with the Standard Filing Plan.
15. Receiving all kinds of postal documents of academic and administrative staff at the Faculty and
to carry out distribution works.
16. To inform senior managers about the work and transactions carried out, to explain the reasons for the work that cannot be done
and explain it together.
17. To pay attention to the issues related to occupational health and safety in the work environment, existing
to make the necessary checks on electrical appliances, doors and windows closed during off-hours
To ensure that it is kept.
18. To do other work to be given by their superiors.

DEAN SECRETARY

1. To organize the Dean's phone calls and appointments.
2. To keep and maintain the Dean's files.
3. To organize the Dean's private or confidential correspondence, invitations, greeting cards, etc.
To prepare and ensure that it reaches the relevant people on time.
4. To determine in advance the tools, equipment and other materials to be offered that the Dean needs.
to ensure that it is provided.
5. To prevent unrelated or inappropriate persons from entering the Dean's office, to ensure that the Dean
To ensure that the room is kept locked when not in use.
6. According to the interview requests of the guests coming to the Dean's Office, if necessary, to other related persons.
directing, helping the Dean to use his/her time well.
7. Taking care of the guests coming to the Dean's Office, welcoming them until the meeting starts, making them comfortable.
To ensure that the Dean's visitors are recorded on a daily basis.
8. If deemed necessary, to record the Dean's visitors on a daily basis in a notebook with the name, date and
noting the time, and also recording telephone calls in the same way.
9. Presenting signature files and returning the signed files to their respective places,
10. To ensure that the academic and administrative staff of the Dean's Office conduct internal and external interviews
11. To make correspondence regarding the facilities affiliated to the faculty,
12. To inform senior managers about the work and transactions carried out, and to explain the reasons for the work that cannot be done
and explain it together.
13. Providing unnecessary information to the other party during phone calls or visits.
To avoid the principles of promptness, confidentiality and accuracy during the work
not to be separated.
14. Following the protocol lists and telephone directories applied within the university and in the city
to ensure that they are constantly up to date.
15. To ensure that the University Administrative Board, the Senate, the Faculty Board and the Faculty Executive Board
To remind the Dean of important meetings.
16. To endeavor to work in harmony with other units in terms of work efficiency and peace.
17. To prepare reports related to his/her field of duty at the Faculty and to prepare the reports that constitute the basis for these reports.
Keeping statistical information.
16. To conduct correspondence in accordance with the Regulation on the Principles and Procedures to be Applied in Official Correspondence
to organize them in accordance with the relevant regulations, to prepare the letters to be signed, to ensure that they reach the relevant places
To provide.
17. To inform senior managers about the work and transactions carried out, and to explain the reasons for the work that cannot be done.
and explain it together.
18. To pay attention to the issues related to occupational health and safety in the work environment, existing
to make the necessary checks on electrical appliances, doors and windows closed during off-hours
To ensure that it is kept.
19. To do other work to be assigned by their supervisors.

DEPARTMENT SECRETARY

1. To write the reports of the Department Board and forward them to the relevant places after they are signed and to send a copy to
filing,
2. To duly write the calls and decisions of the board related to the department and announce them to those concerned.
3. To duly record and preserve the incoming and outgoing documents of the department.
4. To carry out the correspondence related to the department in an organized manner and to send them to the relevant places on time.
To ensure that they reach.
5. To ensure the neatness and orderliness of the departmental bulletin boards, to remove unnecessary and outdated announcements
check and download.
6. Student lists, course loads, weekly and semester course schedules related to education and training,
to the officials in opening courses, invigilator assignments and writing exam schedules.
To assist, to ensure that it is announced on time and distributed to the teaching staff.
7. To ensure that the decisions of the Faculty Board, Faculty Administrative Board and Disciplinary Board
monitoring and ensuring the fulfillment of the articles, and informing the head of the department about this matter.
to inform them.
8. To have the exemption petitions reviewed by the head of the department and the advisors
to provide.
9. To send the letters about the students to the head of the department, the advisor and the instructor of the course.
To announce to the staff, to write the opinion letter for the articles for which an opinion is requested.
10. To protect all kinds of information and documents belonging to the department or individuals, with the approval of the head of the department.
Avoiding giving information, documents and materials to unrelated persons without any prior authorization.
11. To adhere to the principles of promptness, confidentiality and accuracy during work.
12. To endeavor to work in harmony with other units in terms of work efficiency and peace.
13. To prepare reports related to the department and to keep the statistical information that constitutes the basis for them.
14. To conduct correspondence in accordance with the Regulation on the Principles and Procedures to be Applied in Official Correspondence.
to organize them in accordance with the relevant rules, to prepare the letters to be signed, to ensure that they reach the relevant places
To provide.
15. To inform senior managers about the work and transactions carried out, and to explain the reasons for the work that cannot be done.
to explain together with the student.
16. To work in coordination with the student affairs office.
17. To pay attention to the issues related to occupational health and safety in the working environment, to pay attention to the existing
to make the necessary checks on electrical appliances, doors and windows closed during off-hours
To ensure that it is kept.
30. To carry out other works and procedures assigned by their superiors.

SUPPORT SERVICES

1.To carry out internal and external document distribution services by observing the principle of confidentiality.
2. To carry out the procedures related to the dialog with the maintenance services, to have work done and to follow up the work done.
3. To follow the lighting, heating and cooling processes of the building.
4. To carry out the transportation, loading and unloading operations needed in the faculty.
5. To ensure that the interior and exterior areas under his/her responsibility are organized, clean and healthy, and that the units of the building,
Ensuring the continuation of the layout order in the annexes and floors,
6. Assisting with photocopying,
7. Any problems occurring in places such as electricity, water, glass, frame, door, etc. should be reported to the faculty secretary.
report,
8. Intervene in everything that causes waste, such as burning lamps, lights left on, faucets left open, etc.
to
9. To keep the devices and machines used clean and well maintained
10.Working in coordination with Technical Staff
11. To do other works to be assigned by their supervisors

CLEANING STAFF

1. To ensure that the internal and external areas under its responsibility are organized, clean and hygienic,
2. Regular cleaning and garbage collection of academic and administrative rooms,
3.Ventilation of areas such as classrooms, laboratories and corridors,
4.Notifying the faculty secretary about the problems in electricity, water, glass, frames, doors, etc., burning
intervening in everything that causes waste, such as lamps, lights left on, faucets left open, etc.
5. To use cleaning agents in compliance with occupational safety precautions
6. Transporting garbage to the necessary garbage storage areas,
7. To use, maintain and clean the machinery, equipment, etc. delivered to them for cleaning at their workplaces.
to use, maintain and clean the machinery, equipment, etc. delivered to them for cleaning at their place of duty according to the instructions for use and maintenance.
to keep it,
8. Liquid soap, sink-flushroom deodorizing tablet placed in all toilets, sinks, etc,
toilet paper, etc., to constantly check the cleaning materials, to replace the finished materials
put a new one
9. To do other works to be assigned by their supervisors